Department for Community Based Services

Standards of Practice Online Manual

13.13.1 DCBS Foster Parent Adoption

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.13.1 DCBS Foster Parent Adoption

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Legal Authority/Introduction


Practice Guidance

  • The adoption review committee's permanency lead may be invited to attend the foster parent adoption education session when appropriate. 


The following steps occur when the child’s goal is changed to adoption:

  1. The child’s SSW and  FSOS, the foster family’s recruitment and certification (R&C) worker and supervisor, the Child Focused Recruitment Model (CFRM) specialist, and any other appropriate staff consult to determine whether foster parent adoption is appropriate. 

The SSW and/or the R&C worker: 

  1. Meets with the foster family within thirty (30) working days when the goal changes to adoption and when foster parent adoption is identified as the Cabinet for Health and Family Services (CHFS/Cabinet)’s preferred plan for the child.  The discussion should include the following:  1
    1. The difference between fostering and adopting;
    2. Importance of permanency to the child;
    3. Legal relationship within adoption;
    4. Legal risks;
    5. Child’s options for a permanent home when a foster parent does not adopt;
    6. Areas in which the foster family needs preparation as a potential adoptive resource;
    7. Adoption assistance program and eligibility status of the child; 
    8. Adoption assistance requests cannot be processed until after the termination of parental rights (TPR);
    9. Adoptive parent’s responsibility to retain an attorney for the purpose of finalization of the adoption;
    10. Benefits the child may be eligible to receive;
    11. Resources in the community for children with special needs;
    12. Support services for adoptive parent, (i.e., Adoption Support for Kentucky (ASK), the Network, etc.);
    13. Adoption process from TPR through circuit or family court judgment of adoption finalization;
    14. Continued future contact with birth siblings and other relatives as appropriate
    15. Foster parent’s attitudes about contact with birth siblings, other relatives, and thoughts on handling that contact;
    16. Answering the child’s questions about adoption and about the child's past, and explore sample statements to determine the impact of those statements on the child; 
    17. The status of the child’s lifebook; and 
    18. The child’s participation in mental health services as recommended/needed for the child post-adoption.

  2. Asks the foster parents to sign the DPP-198 Foster Parent Statement of Intent to Adopt, at the conclusion of the foster parent adoption education session or within five (5) working days of the meeting, and return to the SSW if adoption by the foster parent is a suitable plan; and 
  3. Provides a copy of the DPP-198 to the Adoption Services Branch when a child is registered with the Kentucky Adoption Profile exchange (KAPE) and a DPP-198 has been signed (please refer to SOP 13.4 Matching with an Adoptive Family and SOP 13.14 Referral of a child to the Kentucky Adoption Profile Exchange)​:

The SSW:

  1. In consultation with the FSOS, considers the appropriateness of a placement change with another family who will adopt if the foster parent is not interested in adopting.

The SSW and R&C worker: 

  1. Enter the details of the foster parent adoption education session into the service recordings of their respective cases.

The following steps occur after termination of parental rights (TPR) is granted:

The SSW:

  1. Completes the presentation summary packet and gives the original packet and one copy to the foster family’s R&C worker. (Please refer to SOP 13.2 Child Freed for Adoption Procedure and SOP 13.10 Preparing the Presentation Summary Packet). 

The SSW or R&C worker:

  1. Redacts identifying information about a child’s biological family after receiving the presentation summary packet. (Refer to SOP 13.10 Preparing the Presentation Summary Packet).

The R&C worker: 

  1. Meets with the foster family, gives them a copy of the packet, discusses the confidentiality of shared information, and the DPP-171 Notice of Confidentiality is signed; 
  2. Reviews the information that was addressed during the foster parent adoption education session held at the time of the goal change; 
  3. Informs adoptive parents that adoption alone does not grant citizenship for children in out-of-home care (OOHC) that do not have a social security card or a permanent resident card.  Please refer to SOP 4.1 Consideration of Race and Ethnicity/Maintaing Cultural Connections​
  4. Begins discussing adoption assistance with the family if the child meets the eligibility criteria (Please refer to SOP 13.39 Adoption Assistance and SOP 13.40 Approval of Adoption Assistance for further details);
  5. Submits the request for adoption assistance and recommendation for approval of the proposed foster parent adoption, through the FSOS, to the SRA or designee for approval or denial within thirty (30) calendar days of the presentation summary packet being assigned to the R&C worker; 
  6. Upon approval, obtains signatures on the DPP-195 Adoptive Placement Agreement and the adoption assistance contracts (DPP-1258, DPP-1258A, DPP-1258C, and DPP-1258D) with the foster/adoptive family and distributes copies to the family, the CBW, and the adoption billing specialist; ​4 ​
  7. Pre-adoptive assistance begins on the effective date of the adoption assistance agreement contracts and the DPP-195 Adoptive Placement Agreement form, though the dates of the approval signatures may vary from the effective date.  The effective date must be either the first (1st) or the fifteenth (15th of the month.  
  8. Enters the Department of Community Based Services (DCBS) foster home as an adoptive provide case in TWIST if a case does not already exist in TWIST;
  9. After the adoption is finalized, sends the foster parent adoption referral packet to the Division of Administration and Financial Management Records Management Section (275 E Main St, 3E-G, Frankfort, KY 40621) The packet contains: 
    1. Agency Archives Cover Memo;
    2. Adoption judgement, adoption petition, and order setting final hearing; 
    3. Adoption contracts (DPP-1258/DPP-1258D, DPP-1258A, and DPP-1258C), DPP 195 Adoptive Placement Agreement;
    4. Adoption memo and adoption approval letter;
    5. Copy of the family’s original narrative packet; 
    6. Copy of most recent re-evaluation, if one has been completed; 
    7. Copy of the family's annual training record and background check; 
    8. DPP-198 Foster Parent Statement of Intent to Adopt; and
    9. Presentation summary narrative and packet of documents. 

The SRA or designee:

  1. Prepares and signs the DPP-1258 Adoption Assistance Agreementor the DPP-1258D, DPP-1258A Non-reoccurring Adoption Assistance and the DPP-1258C Adoption Assistance Agreement for Extraordinary Medical Expenses, if adoption assistance and extraordinary medical expenses are approved; ​5 and 
  2. Returns the signed adoption assistance agreements to the R&C worker after review and approval.




  1. All related documents, such as those pertaining to providing adoption assistance, obtaining Medicaid, and determining the child’s educational placement are completed.
  2. Failure to return this statement does not preclude the adoption; however, the SSW must clearly understand the foster parent’s intent to proceed with the adoption when the child is available and the family's commitment to adopt the child should continue to be assessed and discussed during the foster home visits.
  3. A copy may be provided to the regional office, if required.
  4. If foster parent adoption is planned, a pre-placement conference is not required as the pre-placement conference may occur at the same time the adoptive placement agreement is signed.
  5. If the family requests a renegotiation that is approved, when applicable, the following may be used: DPP-1258 Adoption Assistance AgreementDPP-1258C Adoption Assistance Agreement for Extraordinary Medical Expenses​ or the DPP-1258D.  (Please refer to SOP 13.43 for adoption assistance renegotiation).


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