Department for Community Based Services

Standards of Practice Online Manual

13.19 Making the Adoptive Placement

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.19 Making the Adoptive Placement

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Legal Authority/Introduction


The final adoptive placement occurs when all parties—the child, the adoptive parents and the workers—are ready. The adoptive parents are displaying "claiming behaviors" and the child is demonstrating positive behaviors, such as leaving possessions at the adoptive home and beginning to focus on the future. Kentucky Adoption Program Exchange (KAPE) specialists are available upon request for consultation regarding actual placement decisions.

For children moving to new adoptive families, the signing of the adoptive placement agreement and the physical move of self and belongings is the culmination of the pre-placement process. Once the placement agreement is signed, the R&C worker is responsible for providing regular support and counseling services to the child and adoptive family during the period prior to the legal adoption. Private child placing (PCP) agencies that are licensed to provide adoption services may do so by contract.

42 U.S.C. 675 requires that periodic reviews for children continue until the adoption judgment has been granted by circuit court. Adoptive parents of children whose birth parents’ parental rights have been terminated must participate fully with the Cabinet in the development of the case plan by identifying their perception of the child’s individualized needs as well as barriers to finalization of the adoption. Adoptive parents are notified of all conferences and notification includes information on the purpose, time, location and attendees. Adoptive parents have the right to legal counsel at these proceedings.


  1. The SSW and/or the FSOS are present at the time the child says good-bye to the foster family and ensure that the child receives all of his/her belongings. 

The SSW: 

  1. Assesses the child’s behavior to determine his readiness for placement;
  2. Provides all related information necessary to ensure the continuity of health, educational and psychological care of the child; 1 
  3. Along with the prospective adoptive parents sign five (5) originals of the DPP-195 Adoptive Placement Agreement and forward them to the R&C worker on the date of placement;
  4. Writes the child’s full legal name and case number in the upper right hand corner of the central office copy for identification purposes; 2  
  5. Forwards the child’s case record, within ten (10) working days, to the worker who assumes case responsibility for the child; 
  6. Informs the adoptive family of their rights as custodian of the child to request a fair hearing on behalf of the child if they have dissatisfaction with services when the child is placed with the adoptive family and the DPP-195-Adoptive Placement Agreement is signed;
  7. And the R&C worker sign the agreement and distribute copies within five (5) working days to the:
    1. Adoptive family; 
    2. Children’s benefits worker; and
    3. Adoption Services Branch specialist.

Practice Guidance

  • All parties, including the child, are informed regarding the official placement date in advance. 


  1. The adoptive family is given instructions on how to apply for the child's new social security number.
  2. A copy is filed in the child's case record.


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