Department for Community Based Services

Standards of Practice Online Manual

13.42 Annual Contact with the Adoptive Family

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.42 Annual Contact with the Adoptive Family

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Legal Authority/Introduction


Practice Guidance

  • The adoptive parent is responsible for notifying the Cabinet for Health and Family Services (CHFS/Cabinet) of any circumstances that would make the adoptive parent ineligible for adoption assistance payments or change the amount of the adoption assistance payments through a renegotiation of the adoption assistance. (Please refer to SOP 13.43)


  1. The SSW sends all families receiving adoption assistance the DPP-1258B Adoption Assistance Annual Contact Form and notifies the family that the agreement may be renegotiated at any time. 1
  2. The purpose of the annual contact is to determine that the:
    1. Child remains in the adoptive home;
    2. Parent continues to provide care and support for the child; and
    3. Adoption assistance payments continue to meet the special needs of the child.
  3. After the DPP-1258B is completed by mail, the cabinet may conduct a home visit if the following applies;  
    1. The adoptive parent requests a home visit;
    2. The child's special needs change, as indicated by the adoptive parent;
    3. Attempts to update information by additional mail, email, or phone contact have failed; or
    4. The Cabinet received information that is contrary to the information verified by the adoptive parent during the annual contact.


  1. An adoption assistance renegotiation request may occur at any time after the initial adoption agreements are in place.  (Please refer to SOP 13.43


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