Department for Community Based Services

Standards of Practice Online Manual

4.28.1 Educational Assessment

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 4-Out of Home Care Services (OOHC)
4.28.1 Educational Assessment

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Legal Authority/Introduction



The SSW: 

  1. Arranges for each child to have an educational assessment following the procedures within sixty (60) days of the commitment date of a child and provide the court of jurisdiction an assessment of the child to determine the:
    1. Child's current and historical educational functioning;
    2. Child's emotional and behavioral functioning; and
    3. Extent to which the child's life experiences and circumstances of commitment have created a disabling condition requiring special educational programming or other services to provide the child an appropriate public education.
  2. The parent and the caregiver work with the school district to arrange for the child to receive an appropriate education following the procedures outlined in SOP 4.28 Meeting Educational Needs, based upon the child’s assessed needs.
  3. Makes a referral for an educational assessment for the child of legal school age who is committed to the Cabinet as abused, neglected or dependent, by sending:
    1. A letter from the SSW (or the completed school district form) to the person in charge of special education for the school district, and copied to the Director of the family resource or youth services center (FRYSC);
    2. Copies of KRS 605.110, KRS 620.145; and 
    3. The SSW’s assessment of the child’s emotional and behavioral functioning, which may include (but is not limited to):
      1. The child’s ability to build and maintain satisfactory relationships with peers or adults;
      2. The child’s capacity to live in a family or family environment;
      3. The child’s ability to control his behavior and make appropriate decisions that exhibit age-appropriate judgment; and
      4. The child’s ability to protect himself at an age-appropriate level;
  4. Sends a follow-up letter, and copies the letter to the FRYSC director, the SRA and the court if a response has not been received within thirty (30) days of the referral;
  5. Shares a copy of the child’s educational assessment with the caregiver during the first visit following its filing with the court; and
  6. Sends a copy of the child’s educational assessment to the caregiver within sixty-five (65) days of the child’s commitment.




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