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Effective: 3/19/2025

13.42 Annual Contact with the Adoptive Family

Legal Authority

Introduction

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Practice Guidance

  • The adoptive parent is responsible for notifying the Cabinet for Health and Family Services (CHFS/Cabinet) of any circumstances that would make the adoptive parent ineligible for adoption assistance payments or change the amount of the adoption assistance payments through a renegotiation of the adoption assistance. (Please refer to SOP 13.43)​

Procedure

  1. ​​The SSW sends all families receiving adoption assistance the DPP-1258B Adoption Assistance Annual Contact Form and notifies the family that the agreement may be renegotiated at any time. 1 
  2. Annual contact with the adoptive family shall be made by mail, email, phone, home visit, or other Cabinet method of contact. 
  3. The purpose of the annual contact is to determine that the: 
    1. Child remains in the adoptive home; 
    2. ​Parent continues to provide care and support for the child; and 
    3. Adoption assistance payments continue to meet the special needs of the child. 
  4. After the DPP-1258B is completed, the Cabinet may conduct a home visit if the following applies; 
    1. The adoptive parent requests a home visit; 
    2. The child's special needs change, as indicated by the adoptive parent; 
    3. Attempts to update information by additional mail, email, phone​ or other Cabinet method of contact have failed; or 
    4. The Cabinet received information that is contrary to the information verified by the adoptive parent during the annual contact.​

​​​Footnotes

  1. ​An adoption assistance renegotiation request may occur at any time after the initial adoption agreements are in place. (Please refer to SOP 13.43​)​​

Documents

Revisions

​3/19/2025

2.  Annual contact with the adoptive family shall be made by mail, email, phone, home visit, or other cabinet method of contact. ​

4.  After the DPP-1258B is completed by mail, the cabinet may conduct a home visit if the following applies; 

C.  Attempts to update information by additional mail, email, phone, or other Cabinet method of contact have failed; or ​