3.13 Ongoing Case Planning



Practice Guidance

  • If there are significant changes in the family, the case plan may be modified prior to the six (6) month p​eriodic review. 
  • Modifications to the case plan shall include a meeting with the family and providers as necessary and can take place in the family's home.


The SSW:

  1. Is required to hold a new case conference every six (6) months to update the DPP-1281 Family Case Plan following the completion of an ongoing assessment/case plan evaluation; 
  2. Is required to engage providers, including prevention service providers, and any other supports identified by the family to attend and participate in the conference; 
  3. ​Is required to convene a family team meeting at a location preferable to the family, when one of the following case plan modifications is needed: 
    1. ​There is a change in providers or services; 
    2. A prevention provider requests a change or addition of an evidence-based practice (EBP); 
    3. The SSW has determined that a change or addition of an EBP is needed; 
    4. There is a needed change in the child’s prevention strategy; 
    5. A trial home visit has started; 
    6. ​There is a need to change the visitation arrangement; 
    7. There is a change in the family composition and/or household members; or 
    8. There is a major change in the circumstances of the family, case, and/or risk factors. 
  4. ​Is required to have the parents and other persons involved in the case plan modification meeting and/or the regular case plan meeting sign and date the case plan signature sheet. 
  5. Shall distribute a copy of the modified case plan or visitation agreement to the parents; 
  6. Shall provide a DPP-154A Notice of Intended Action form if there is a denial, reduction, modification, suspension, or termination of services; 
  7. Includes the child or children, when age-appropriate, in case planning efforts; 
  8. Ensures that a secondary family level objective is designed, when the child is placed with a relative, to establish tasks and services to keep the child safe in the relative's home; 
  9. Includes services to provide for the health and safety of children; 
  10. Ensures that the case plan addresses ongoing high-risk behaviors; 
  11. Ensures the case plan includes a plan of safe care for a substance affected infant when applicable, as described in SOP 1.15 Working with Families Affected by Substance Misuse (CAPTA 106(b)(2)(B)(ii) and (iii)); and 
  12. Ensures that the case plan is being written to identify and provide services designed to prevent removal of the child(ren) and that absent effective preventive services, placement in foster care is the planned arrangement for the child pursuant to (472)(i)(2) of the Social Security Act-IV-E Candidate Claiming.