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Chapter 3
CHAPTER 3
3.11 WORKING WITH INCARCERATED PARENTS
Chapter 4
CHAPTER 4
4.37 WORKING WITH INCARCERATED PARENTS
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Resources
Quality Assurance Systems
30.1 Service Appeals
30.2 CAPTA Appeals
30.3 Service Complaints
30.4 Citizen's Review Panels
30.5 Citizen Foster Care Review Board and Interested Party Review
30.6 Continuous Quality Improvement (CQI) and the Case Review Process
Case Management
30.8 Case File Format
30.9 Case Transfer
30.10 CPS Open Records Request and Disclosure of Information
30.11 APS Open Records and Confidentiality
30.12 Request from the Public for CA/N Checks and Central Registry Checks
30.13 Archiving Closed Case File Records
30.14 Expungement of Records or Partial Records
Services and Supports
30.19 Child Care Assistance-Introduction
30.19.1 Preventive Child Care Assistance
30.19.2 Protective Child Care Assistance
30.19.3 Redetermination of Preventive and Protective Child Care Assistance
30.19.5 Closure of a Child Care Facility or Home that Provides Preventive/Protective Child Care Assistance
30.20 Drug Testing
30.21 KASPER Reports
30.22 Family Preservation
30.23 Grant Services and Eligibility-Social Services Block Grant (SSBG)
30.24 Regional Interagency Council (RIAC)
30.25 Safety Net
30.26 Community Action Agencies
30.27 Medical Support Section
30.28 Commission for Children With Special Health Care Needs
30.29 Court Appointed Special Advocates (CASA)
30.30 Student Interns and Volunteer Programs
Standards of Practice Manual
G2
30.11 APS Open Records and Confidentiality
Effective: 1/22/2014
30.11 APS Open Records and Confidentiality
Legal Authority
KRS 209.140 Confidentiality of information
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KRS 209A.070 Confidentiality of the identity of domestic violence program clients or former clients
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922 KAR 5:070 Adult protective services
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922 KAR 5:102 Domestic violence protective services
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Introduction
Introduction
Practice Guidance
Practice Guidance
Information obtained through an adult protective services investigation cannot be shared with anyone except:
The alleged victim;
Adult victim's legally appointed guardian;
Cabinet staff that have a legitimate interest or responsibility for the case;
Medical, psychological, social services, law enforcement or other authorized agencies having a legitimate interest in the case as referenced in SOP 19.4 Completion of the DPP-115 Reporting Form; or
Through court order.
If staff is in contact with persons who do not have legal access to adult protective services records, the only information which may be shared is that which is deemed necessary to carry out statutory responsibilities to protect the adult and complete the investigation. If the reporting source or other interested parties not permitted by statute request follow-up information on an adult protective services investigation, the SSW may:
Offer an explanation of services that may be offered in these situations; and
Explain Cabinet policy as it relates to the client’s right to accept or refuse services.
Requests for written information are routed through the open records process except for:
Law enforcement with an active interest in the case who request a copy of the adult assessment; or
Other investigative agencies with a legitimate interest in the case, as referenced in SOP 19.4 Completion of the DPP-115 Reporting Form.
Court orders, subpoenas, and all other requests for records are immediately sent by email to CHFSDCBS.RMS@ky.gov to the Records Management Section in central office. This office can also be reached by phone at 502-564-3834.
Requests for open records as outlined in SOP 30.11 Open Records Request and Disclosure of Information made by someone other than those listed in KRS 209.140 must be accompanied by a signed CHFS-305 Authorization for Disclosure of PHI.
Procedure
Procedure
The SSW:
Determines the legitimacy of the individual's or agency’s interest in a case, prior to releasing verbal information. Information may be released verbally, provided that the name or address of the informant(s) is not released.
Main Content
Relative Content
Documents
CHFS-305 Authorization for Disclosure of Protected Information
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Revisions
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