2.1 Receiving and Assigning the Report

The CI FSOS or Designee:

Ensures that the Kentucky Child/Adult Protective Services Reporting System is monitored continuously during business hours (8:00 am-4:30 pm Eastern Standard Time).

The CI SSW:

1. Explains to the reporting source:
1. His/her immunity from liability pursuant to KRS 620.050; and

2. The Cabinet’s requirements to maintain the confidentiality of the​​ reporting source, unless ordered to report such by a court.
   

2. Attempts to elicit from the reporter as much information about the child’s circumstances as possible, including:
   
1. The identity of the reporting source and his/her relationship to the child or situation;
2. Specific information about the nature and extent of the abuse, neglect, or dependency;
3. The suspected cause of the abuse, neglect, or dependency;
4. The current location of the child and family/caretaker;
5. Identifying information regarding any witness to the alleged incident;
6. The condition of the child;
7. Knowledge or suspicion of a previous occurrence of child abuse or neglect;
8. Whether the reporting person or any other person, has taken any action;
   
9. Whether there are any immediate safety threats for the child;
10. Whether there are any safety threats for the investigative worker; and
11. General information regarding the perpetrator including name, location, and relationship to the child.
    
3. Enters reports in TWIST by utilizing the SDM Intake Assessment Tool as directed by the CPS Case Naming Protocol Tip Sheet; and
4. Assigns reports to the county where the victim resides, except in cases where allegations of abuse or neglect are made against a staff in a specialized setting. Those referrals are assigned to the county where the facility/home is located. For additional guidance, please refer to the FAQ on Residency Determination of Children for CPS Reports.
   

1. Follows procedure three (3) above;
2. Ensures that the web tracker ID is entered in TWIST on the DPP- 115 Confidential Suspected Abuse-Neglect, Dependency, or Exploitation Reporting Form to allow the reporting source to follow-up regarding whether the report was accepted;
   
3. Ensures that all reports received from the site are screened according to the same criteria as all other reports;
4. Contacts the reporting source via e-mail to advise when the report does not meet criteria, following the template in practice guidance below;
5. Assigns a report received involving a DCBS or private child-placing (PCP) foster/adoptive home, crisis stabilization unit, licensed, certified or registered child care provider, school employee, supports for community living (SCL), community mental health (CMHC), psychiatric residential treatment facility (PRTF), psychiatric hospital, or day treatment facility to the county where the foster home, facility, or school is located and forwards it to the FSOS and SSW (for information purposes) in the county where the case of origin is assigned; and
6. Assigns all other reports to the county where the victim resides.

Procedure for Specialized Reports

1. Contacts the SRA or designee, who assigns staff to conduct the investigation;1
2. Reports of human trafficking are entered into TWIST under the name of the child’s parent/custodian, these reports are designated under the appropriate subprogram area regarding the caretaker status;
3. Conducts an investigation for all other types of specialized reports and enters reports in TWIST under the alleged perpetrator’s name;
   
4. Follows procedures outlined in SOP G1.11 Onsite Provision of Services​ when assistance is requested from one county or region to another county or region to provide needed services for specialized investigations.
   

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