C7.12 Timeframes for All Out-of-Home Care (OOHC) Cases

The SSW:

1. Ensures the enter/exit screens are completed within three (3) working days of a child entering OOHC or after any subsequent placement changes; 
   
2. Notifies the school within two (2) working days: 
1. When the child is placed in OOHC to provide a list of who may contact the child at school and who may pick up and drop off the child; and 
2. At the conclusion of the agency’s work with the family. 
3. Convenes a ten (10) calendar day case planning conference within ten (10) calendar days of the temporary removal hearing or voluntary placement agreement (KRS 620.180);
4. Notifies the child’s assigned managed care organization (MCO) within five (5) working days of the child coming into OOHC, and shares with the MCO information relevant to the medical and behavioral health care needs of the child; 
   
5. Maintains monthly face-to-face contact with children, families, and caregivers; 
6. Assesses concurrent planning when negotiating/developing a case plan during the ten (10) calendar day conference if aggravated circumstances are present as outlined in SOP C7.16 Preparation for and Completion of the Ten (10) Day Conference​; 
   
7. Follows SOP C7.17 Ongoing Case Planning ​for periodic case planning conferences and concurrent planning requirements; 
   
8. Completes the Waiver of Reasonable Efforts Checklist and consults with FSOS at the following points in the case: 
   
1. Prior to the temporary removal hearing; 
   
2. Ten (10) calendar day conference/first family team meeting (FTM)/initial case plan; 
3. Periodic review of the case plan at six (6) months; 
4. Nine (9) months after removal (during pre-permanency consultation with regional attorney); and 
5. Every case plan review thereafter. 
9. Consults with the regional attorney about the appropriateness of requesting a waiver of reasonable efforts through the court, if any of the criteria in the checklist are selected/apply to the case. SSW can request a waiver of reasonable efforts based on the checklist criteria at any point in the case; however, they should complete the checklist at each of the five (5) points listed in this section;  
10. Convenes the first periodic review/case conference of the case plan within six (6) months of the temporary removal hearing or placement and the procedure in SOP C6.29 Process for Court Case Review ​thereafter until permanency is achieved (475 (5)(B)); 
11. Facilitates scheduling of a placement court review no later than six (6) months after the child is removed from the home, regardless of placement or custody, when the child is age sixteen (16) or younger at the time of removal in accordance with Family Court Rule 28​​; 
    
12. Requests a pre-permanency planning conference prior to pursuing an involuntary termination of parental rights (TPR), during or before the ninth (9th) month in care; 
13. Requests a permanency hearing within 12 months of the temporary removal hearing or voluntary placement agreement and every 12 months thereafter until permanency is achieved as required by Title IV-E, Section 475(5)(E) of the Social Security Act; 
14. Follows procedures outlined in SOP G1.11 Onsite Provision of Services ​when assistance is requested from one county or region to another county or region to provide needed ongoing services; and 
    
15. Following a TPR, facilitates the scheduling of a court review in accordance with Family Court Rule 34​. The hearing is to occur within ninety (90) working days of the TPR order, to review progress toward finalization of an adoptive placement for the child. ​
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