Ky.gov
Effective: 7/29/2026

G1.25 Archiving Closed Case File Records

Legal Authority

Introduction

​​​​​​​​​​​​​​​The Kentucky Department of Library and Archives (KDLA) regulates the archiving of state records.  All Department for Community Based Services (DCBS/department) case file information is archived according to the KDLA retention schedule and the case file retention schedule administered by the Division of Administration and Financial Management’s (DAFM’s) Records Management Section. 

Practice Guidance

Archiving of DCBS records is coordinated through: 
DAFM
Records Management Section
275 East Main St, Section 3E-G
Frankfort KY 40621​


Procedure

​​Cabinet staff:​
  1. Follow the appropriate guidelines on the archiving instructions in order to utilize the correct folders, boxes and labels;
  2. Contact the records officer to request the appropriate retention schedule, series numbers and session numbers when labeling the boxes of archived request cases.

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Documents

Revisions