Ky.gov
Effective: 10/15/2024

G1.22 Request from the Public for CA/N Checks and Central Registry Checks

Legal Authority

Introduction

​​​​​​​​​​​The Cabinet for Health and Family Services (CHFS/Cabinet) conducts a check of the central registry for an individual, organization, or other entity if the information being requested is permitted by law. The Division of Administration and Financial Management (DAFM), Records Management Section processes all central registry checks. Individuals not permitted by law as described in this SOP to obtain information contained in the central registry may submit an open records request as discussed in SOP 30.11 Open Records and Disclosure of Information. The DAFM, Records Management Section will generate all correspondence regarding central registry checks. The field does not generate any correspondence regarding central registry checks.

Practice Guidance

  • The DPP-156-Central Registry Check is required to be submitted within five (5) working days after: 
    • The date of employment of an individual required by law; or 
    • A volunteer’s first day, if the volunteer is required by law to submit to a central registry check. 
  • A non-refundable check or money order in the amount of ten dollars ($10.00) made payable to the “Kentucky State Treasurer” must be submitted with the DPP-156 to:

    Cabinet for Health and Family Services
    Department for Community Based Services
    Records Management Section
    275 East Main St., Section 3E-G
    Frankfort, Kentucky, 40621 

  • The Records Management Section will not process a CA/N check for the purposes outlined in this SOP without payment. 
  • An individual, organization, or other entity that is not specified in procedure 1 to obtain information contained in the central registry is advised to submit an open records request as described in SOP 30.11 Open Records Request and Disclosure of Information.​​

Procedure

The SSW:
  1. Determines, upon receiving a request from the public for a central registry check, if the individual, organization, or other entity is requesting the information as a condition of employment for the following types of work allowed by 922 KAR 1:470 for a child abuse/neglect (CA/N) check: 
    1. Day care employee or volunteer (922 KAR 2:090); 
    2. Applicant for daycare center licensure (922 KAR 2:090); 
    3. Child placing agency employee (922 KAR 1:310); 
    4. Child caring facility employee (922 KAR 1:300); and 
    5. IMPACT Plus subcontractor (907 KAR 3:030); 
  2. Provides the DPP-156 Central Registry Check form if the individual, organization, or other entity meets the above requirements.

Documents

Revisions