10.8 Request for Supervision and Services for ICPC Placements, Including Ongoing Contact with Child

Introduction

​​​​​​​​​​Supervision, service provision, and ongoing contact with a child in an Interstate Compact for the Placement of Children (ICPC) placement is essential in order to ensure that the child receives all necessary services and is in the best possible placement. When a child from another state is placed in a Kentucky home through ICPC, the SSW meets face-to-face with the child in their placement at least once every calendar month. This enables the SSW to assess progress toward case plan goals and objectives and to assess adjustment to the placement. For Kentucky children that are placed in another state, the Kentucky SSW has face-to-face contact with the child in his/her placement setting annually. The information in the following procedures applies to approved ICPC placements. If another state denies placement, the case is closed and services will not be offered to the family. The Cabinet for Health and Family Services (Cabinet/CHFS) will not place children in homes that have not been approved by the receiving state. ​

Practice Guidance

  • Kentucky retains jurisdiction over children placed out-of-state in all matters relating to the custody, supervision, care, treatment, and disposition until the child is adopted, reaches majority, becomes self-supporting, or is discharged with the concurrence of the appropriate authority in the receiving state. 
  • When a child from another state is placed in Kentucky, during the period of supervision, the Kentucky SSW makes any necessary referrals for services that have been identified by the sending state or family. These ICPC supervision cases should be managed similarly to an ongoing Kentucky DCBS case in regards to monthly visits, reports, referrals for services, follow-up, etc. 
  • The Kentucky SSW should be in communication with the onsite worker in the other state to discuss the child’s placement, needs, concerns, etc. All written reports are sent through the ICPC offices in both states.

Procedure

For Contacts with Out of State Children Placed in Kentucky
  1. Upon receipt of the ICPC-100B Interstate Compact on Child's Placement Status form, the Kentucky ICPC office electronically submits a supervision intake request that becomes an unassigned intake for centralized intake in the region in which the placement resource resides within three (3) business days of receipt from the sending state. 1
The Kentucky SSW:
  1. Contacts the family to schedule the visit with the child; 
  2. Conducts the visit with the child in the home; 
  3. Sends an email to the sending state’s social worker, informing them of the date the visit occurred, as well as a brief overview of the visit; 2 
  4. Enters the information from the face-to-face contact in the TWIST case; 
  5. Provides the ICPC Quarterly Progress Report to the Kentucky ICPC office as often as requested, but no less than every three (3) months by electronically submitting the report through ICPC screens in TWIST; 
  6. Notifies the Kentucky ICPC office in writing of: 
  7. All initial placements of Kentucky children in other states, or children from other states who are placed in Kentucky; 
  8. Any changes in placement involving Kentucky children; and 
  9. All placement changes involving children from other states. 3
For Contacts with Kentucky Children Placed Out-of-State
The SSW:
  1. Submits the ICPC 100B electronically through the ICPC screens in TWIST within five (5) days of placement of a Kentucky child into an out-of-state placement to make an ICPC request for supervision, service provision, and face-to-face contact with the child (face-to-face contact must occur every calendar month); 
  2. Conducts an annual visit with the child by: 
    • Contacting the placement to schedule the visit; 
    •  Contacting the social worker in the receiving state, informing them of when they plan to visit with the child; 
    • Obtaining approval for out of state travel from the SRA (Refer to SOP 10.38 Out of State Travel for DCBS Staff); 
    • E-mailing the out-of-state social worker if he/she does not attend the visit, informing the worker of the date the visit occurred, as well as a brief overview of the visit; and 
    • Entering the contact information in TWIST. 
  3. Communicates with the other state’s local worker to discuss the child’s placement, needs, concerns, etc.; and 
  4. Seeks written concurrence from the receiving state through the KY ICPC office to seek permanency and closure of the interstate case after the second positive progress report.
The Kentucky ICPC office:
  1. Signs the ICPC 100B form and forwards it to the receiving state's ICPC office for supervision, services, and quarterly progress reports; 
  2. Copies the SSW or FSOS on all correspondence to/from the receiving state.

Footnotes

  1. The ICPC-100B initiates the supervision process when placement occurs. 
  2. The email should include any questions or concerns the child and/or family has, as well as any concerns noted by the SSW. 
  3. This also applies to changes in the placement address, which includes county changes, and termination of jurisdiction which results in case closure.

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Revisions