4.51 Documentation Required Upon Entering Out of Home Care (OOHC)

​Within thirty (30) calendar days of a child entering out-of-home care (OOHC) the SSW:

1. Requests an original copy of the child(ren)’s birth certificate via Kentucky Vital Statistics upon the child(ren)’s entry into OOHC if they were born within the state; 1​
2. Requests an original copy of the child(ren)’s birth certificate from their state of birth upon the child(ren)’s entry into OOHC. Utilize the Out-of-State Birth Certificate Request Tip sheet for links to vital statistics and instructions within each state; 
3. Requests a copy of the child(ren)’s Social Security card from the Social Security Administration (SSA). The SSA requires the following documentation: 
1. Completed application; 
2. Original or certified custody order (with seal, watermark, or certified date); 
3. Original birth certificate or passport; 
4. Additional documents to verify identity, include: 
1. State issued non-drivers’ identification card; 
2. Adoption decree; 
3. Doctor, clinic, or hospital record; or 
4. Religious record, school record, or school identification card; and 
5. SSW's state identification badge and driver’s license. 
4. Requests a copy of the child(ren)’s birth records; and 
5.  Requests a copy of the child(ren)'s immunization records.