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3.11 WORKING WITH INCARCERATED PARENTS
4.37 WORKING WITH INCARCERATED PARENTS
Initial Considerations Prior to Removal
4.1 Consideration of Race and Ethnicity/Maintaining Cultural Connections
4.2 Indian Child Welfare Act (ICWA)
4.3 Relative and Absent Parent Search
4.5.1 Kinship Care and Relative Benefit Regional Logs
4.5.2 Eligibility Criteria for Children Approved for Kinship Care Benefits Prior to April 1, 2013
4.5.3 Kinship Care Benefits Approvals-Prior to April 1, 2013
4.5.4 Background Checks for Kinship Care Providers or Relative Caregivers
4.5.5 Relative and Fictive Kin Placement Foster Care Payments
4.5.6 Ongoing Services and Permanency for the Child Placed through Kinship Care
4.5.8 Discontinuance of Kinship Care
4.5.9 Redetermination and Reapplication for Children Approved for Kinship Care Prior to April 1, 2013
4.5.10 Service Appeals for Kinship Care Providers, Relative, or Fictive Kin Caregivers
4.6 Parenting Youth in Foster Care
Foster Care Placement Administrative Section
4.9 Initial Placement Considerations
4.10 Placement in a DCBS Foster or Adoptive Home
4.10.1 DCBS Care Plus
4.10.2 DCBS Medically Complex Placement
4.10.4 Relative or Fictive Kin Pursuing Foster Home Approval
4.11 Private Child Placing (PCP) or Child Caring (PCC) Agency
4.11.1 Level of Care Assignment
4.11.2 Request for Emergency LOC Assignment
4.11.3 Reviews of LOC Assignment
4.11.4 Change in LOC Assignment
4.12 Out of State Placement
4.13 Alternative Placements
Opening a Foster Care Case and Developing the Case Plan
4.14 Timeframes for All Out-of-Home Care (OOHC) Cases
4.15 Family Attachment and Involvement
4.16 Participants and Notification for All OOHC Cases
4.17 Preparation for and Completion of the Ten (10) Day Conference
4.18 Ongoing Case Planning
4.19 Visitation Agreement
4.20 Assessing and Maintaining Sibling Relationships
4.21 Safe Infants Act
Ongoing OOHC Service Provision
4.24 SSW's Ongoing Contact with the Child and Family, Including the Medically Complex Child
4.26 Meeting Basic Health Care Needs
4.26.1 Medical Passport
4.26.2 Authorization for Medical Services
4.26.3 Standardized Screening and Assessment for Children in Out of Home Care
4.26.4 Passport Health Plan
4.26.5 Early Periodic Screening, Diagnosis and Treatment (EPSDT)
4.27.1 Individual Health Plan for the Medically Complex Child
4.27.2 Extraordinary Medical Care/Medical Expenses of a Medically Complex Child
4.27.3 Serious Injury of a Child in Foster Care
4.27.4 Life Support Systems
4.27.5 Ending Use of Life Support Systems
4.28 Meeting Educational Needs
4.28.1 Educational Assessment
4.28.2 Providing Educational Services Under the Individuals with Disabilities Act (IDEA)
4.28.3 Accessing Educational Records for Children and Youth in Foster Care and Guidelines for Educational Passports
4.28.4 Higher Education Assistance
4.28.5 Educational Training Voucher for Youth Who Have Transitioned Out of Foster Care
4.29.1 Independent Living Services
4.29.2 Transition Planning for Youth Aging Out of OOHC or Extending Commitment
4.30 Normalcy for Children and Youth in Out of Home Care
Ongoing Assessment, Case Planning and Case Closure
4.34 Ongoing Assessment for Out of Home Care Cases
4.35 Reunification, Including Extended Visitation, Case Planning and Transitional Supports to Families and Children
4.36 Case Closure and Aftercare Planning
4.37 Working with Incarcerated Parents
OOHC Administrative Standards of Practice
4.45 Movement from a Home Placement
4.46 Movement from a DCBS Foster or Adoptive Home
4.47 Movement from One PCC Placement to Another
4.48 Discharge from a PCP or PCC Placement
4.49 Discharge Planning Prior to Leaving a Hospital or Treatment Facility
4.50 Discharge Planning Prior to Placement Changes Against Medical Advice
4.51 Documentation Required Upon Entering Out of Home Care (OOHC)
4.51.1 Placement in a Congregate Care (Residential Treatment) Setting
4.52 Personal Care Home/Family Care Home
4.53 Bed Hold-Private Child Caring (PCC) / Residential or Private Child Placing (PCP) Foster Care Placement
4.54 Transportation and Out of State Travel with a Child in the Custody of the Cabinet
4.55 Sex Education
4.55.1 Pregnant Youth
4.55.2 Family Planning for Pregnant Youth
4.55.3 Survivors and Those at Risk of Human Trafficking
4.56 Use of Tobacco Products
4.57 Photography, Videotaping or Audio Taping of a Child in OOHC
4.58 Mail to Child in OOHC
4.59 Change of Surname for a Youth in OOHC
4.60 State I.D. and Driver's License for Children in the Custody of the Cabinet
4.61 Employment for a Youth in OOHC
4.62 Household Work and Operation of Machinery
4.63 Athletic Program Participation
4.64 Census Count for a Youth in OOHC
4.65 Credit Reports for Youth in Foster Care
4.66 Critical Situations
4.67 Locating Missing Children-Including Runaways
Standards of Practice Manual
4.5.3 Kinship Care Benefits Approvals-Prior to April 1, 2013
4.5.3 Kinship Care Benefits Approvals-Prior to April 1, 2013
KRS Chapter 205
KRS 605.120 Payments to home where children are placed-reimbursement system for foster parents-Pilot projects-Kinship care program-Administrative regulations-Decisions regarding haircuts and hairstyles
KRS 605.150 Authority to promulgate administrative regulations
KRS 615.030 Interstate Compact for the Placement of Children.
922 KAR 1:130 Kinship Care Program
922 KAR 1:490 Background checks for foster and adoptive parents, caretaker relatives and reporting requirements
The caretaker relative indicates by checking off the appropriate box on the bottom of the KC-01-Kinship Care Program Statement of Rights and Responsibilities, edition 07/03 whether or not s/he formerly accepts or declines the offer to apply for kinship care and related benefits.
If the caretaker relative accepts the offer of applying for kinship care benefits, they must meet all eligibility criteria and be granted final approval by central office.
The SSW documents on the Kinship Care Checklist and assessment reasons the child(ren) cannot remain in the primary caregiver’s home; as well as efforts to engage Family Preservation (FPP) and other in home services, prior to placing the child(ren) with a relative and exploring kinship care options.
The SSW asks the relative if he/she wants to apply for kinship care benefits and shares information about becoming a potential placement option at the time of consideration of a relative placement for a child.
The SSW reviews the
KC-01 Kinship Care Program Statement of Rights and Responsibilities, edition 7/03
with the caretaker relative to make certain that the caretaker relative understands his/her rights and responsibilities, particularly those related to the child's permanency if the child and caretaker are eligible for kinship care benefits.
The SSW reviews the following conditions with the relative caregiver which include, but are not limited to:
The income and resources of the caretaker relative is disregarded when the child's eligibility for financial assistance through kinship care is established;
The fact that the caretaker relative is mandated to cooperate in the child support activities pursuant to 42 U.S.C. 608(a)(2) and 921 KAR 2:006, Section 16;
The fact that if the caretaker relative refuses to cooperate with child support activity, the kinship care financial assistance payment is reduced and the Cabinet attempts to obtain a protective payee to administer the payment on behalf of the child;
The fact that if reunification with the birth parents is not possible, permanent custody by the caretaker relative is the ultimate goal of the program.
The SSW signs and dates the KC-01 along with the caretaker relative or authorized representative, and the signed copy is retained in the child’s case file.
The SSW provides copies of the KC-01 to the caretaker relative and the local Family Support office.
The SSW proceeds with a relative placement if the caretaker relative declines the offer of the kinship care and related benefits.
The SSW documents the declination to receive kinship care benefits on the KC-01.
The SSW proceeds with the completion of a criminal background check and child abuse and neglect check on the caretaker relative and each adult household member, and a child abuse and neglect check on each adolescent household member prior to the child's placement with the caretaker relative if the caretaker relative accepts the offer of applying for kinship care and related benefits.
The SSW determines if the caretaker relative and each adult and adolescent household member meet eligibility criteria as outlined in this SOP.
The SSW completes a relative home evaluation.
The SSW along with the caretaker relative (or representative, if authorized in writing), completes and signs the
KIM 78KC-Kinship Care Financial Assistance Application, edition 07/03
once the criminal background check, child abuse and neglect check and the home evaluation are completed and approved.
Designated regional staff makes an initial determination of eligibility for kinship care benefits if the relative expresses interest in applying.
Designated regional staff reviews the Kinship Care Checklist and the kinship care packet to ensure all necessary information is present.
Designated regional staff e-mails the Kinship Care Checklist to the following mailbox: CHFS DCBS DPP Kinship Care (see link in Forms and Resources box) for review by central office staff.
The SSW attaches the approval e-mail from the central office reviewer to the information packet and forwards it, along with the following information, to the local Family Support office, within three (3) calendar days for consideration of kinship care benefits:
The completed, signed KIM-78KC Kinship Care Financial Assistance Application, edition 07/03;
A copy of the signed KC-01 Kinship Care Statement of Rights and Responsibilities, edition 07/03;
Written verification from the SSW or regional staff that the child meets criteria and the caretaker relative has met initial eligibility criteria; and
Any documentation which may be pertinent in determining eligibility for financial assistance through kinship care.
The SSW notifies the caretaker relative that he/she will receive notice of an appointment with the local Family Support office.
The SSW explains to the caretaker relative that failure to keep an appointment with the Family Support office may result in ineligibility for kinship care benefits.
The SSW documents all contacts with the Family Support office, which is mandated to determine eligibility for kinship care benefits and issue payment, within forty-five (45) calendar days of the date the KIM-78KC is signed by the caretaker relative or representative, unless the Family Support office grants an exception to obtain verification necessary for an eligibility determination.
The SSW enters each child approved for kinship care in the OOHC screens as described on the Entering Relative Resources in TWIST tip sheet.
The SSW explains to the caretaker relative that the relative is responsible for reporting within ten (10) calendar days to the Family Support office any change in circumstance that may affect eligibility or the amount of financial assistance;
The SSW contacts the Family Support office and documents the change in the child's case file if the SSW becomes aware of any change in circumstance that may affect eligibility or the amount of financial assistance;
The SSW uses the following principles to guide the development and delivery of supports and services to kinship care families to include:
The child’s safety, well-being and developmental needs are paramount and must be met through a stable, nurturing environment supported by a range of services that address physical, emotional, social, educational, and cultural needs of the child;
The child (ren), parents and kinship care caretaker relatives formally involved with the Cabinet, participate in the decision making process to establish a permanent family arrangement for the child;
Family continuity is important and should recognize and build upon family relationships whenever possible to promoting a child’s:
Sense of heritage; and
Kinship services are negotiated with the family to ensure an understanding and appreciation of the culture of the child (ren) and families served as outlined in SOP 4.1 Native American Child/Maintaining Cultural Connections;
Community partners, including counselors, and mental health care, education, and health care practitioners, involved with the case as requested/permitted by the parent(s) have knowledge of kinship care criteria and case specifics as appropriate;
A wide range of services, ranging from prevention to rehabilitative services, may be offered as appropriate.
The SSW sends a DPP-154 Protection and Permanency Service Appeal along with the DPP-154A Notice of Intended Action stating the reason for denial, if their application to receive kinship care benefits is denied.
One copy is retained for the case file; another is provided to the caretaker relative.
When a completed checklist is received by central office, the central office reviewer will return the request within forty-eight (48) hours; unless there is necessary information missing, in which case it could take up to one (1) week to process the request.
Financial assistance eligibility begins the date the child is placed in the caretaker relative’s home.
The relative home evaluation is not shared with the local Family Support Office.
Financial assistance eligibility begins the date the child is placed in the caretaker relative’s home, and this date is indicated on the KIM-78KC.
Depending upon the nature of the change, the case may need to undergo a re-determination or reapplication of eligibility, or reassessment.
KIM-78KC Kinship Care Financial Assistance Application
KIM-78KC Kinship Care Financial Assistance Application (Spanish)
Instructions for Completion of the KIM-78KC
KC-01 Kinship Care Program Statement of Rights and Responsibilities
KC-01 Kinship Care Program Statement of Rights and Responsibilities (Spanish)
Investigators Checklist for Kinship Care
Kinship Care Checklist
Ongoing Workers Checklist for Kinship Care
Providing Support Services Tip Sheet
Relative Resource Information Sheet
Entering Relative Resources in TWIST
Process Flow for Kinship Care Approvals
Send checklists to: DCBSChildProtection@ky.gov